Privacy Policy
HASEKO Corporation (the “Company”), recognizing the importance of protecting personal information in an advanced information society, strives to protect personal information in accordance with the following fundamental policy.
1. Compliance with Applicable Laws, Regulations, Guidelines, etc.
In relation to personal information, the Company shall comply with the Act on the Protection of Personal Information, other applicable laws and regulations, the Guidelines for the Act on the Protection of Personal Information (Volume on General Rules), and other mandatory provisions of guidelines established by the national government and shall handle personal information appropriately.
2. Security Control Measures for Personal Data
The Company shall implement the necessary security control measures for the management of personal data that it handles including the prevention of leaks, loss, or damage. In addition, specific security control measures for personal data are separately set forth in the Personal Information Protection Rules and other internal company rules.
3. Formulation, Implementation, Maintenance, and Improvement of Personal Information Protection Compliance Programs
To carry out its fundamental policy, the Company shall formulate a Personal Information Protection Compliance Program (including a fundamental policy, Personal Information Protection Rules, and other internal company rules), thoroughly inform Company employees about the program, and implement, maintain, and continuously improve the program.
4. Disclosure, Correction, etc. Suspension of Use, and Deletion of Personal Data
If an individual requests notification of the purposes of use, disclosure, disclosure of records of provision to third parties or records of receipt of provision from third parties, correction, etc., suspension of use, suspension of provision to third parties, or deletion of their own personal data, the Company shall respond promptly in accordance with laws and regulations.
5. Contact for Questions and Complaints
The contact point for questions and complaints regarding the Company’s handling of personal data is as set forth under Desk for Inquiries and Complaints regarding the Handling of Specific Personal Information, etc. and Personal Information.
Established April 1, 2005
Revised April 1, 2022
Satoshi Kumano, President and Representative Director
HASEKO Corporation
2-32-1 Shiba, Minato-ku, Tokyo
Handling of Personal Information
1. Purposes of Use
When necessary for the execution of business, the Company acquires personal information, such as customer name, address, date of birth, gender, telephone number, email address, workplace, and job title (the Company may also acquire personal information other than the above for purposes such as the provision of services according to the requests of customers and others, and in such cases, except for certain mandatory items, information is in principle provided at the discretion of the customer). In principle, the Company uses such personal information only within the scope of the purposes of use set forth below and does not use the information for any purposes outside the scope of the purposes of use set forth below. In cases where the Company has established separate provisions on the handling of personal information (which may be specified as a Privacy Policy) for a particular service, application, or the like, personal information associated with that particular service, application, etc. shall be governed by such provisions on the handling of personal information.
Purposes of Use
- 1.Performance of contracts relating to consulting services and contracting for the planning, design, supervision, etc. of architectural and construction work and the provision of information and services related thereto;
- 2.Performance of contracts relating to the purchase, sale, exchange, leasing, and brokerage of and agency and management services for real estate and the provision of information and services related thereto;
- 3.Performance of contracts relating to the manufacture, processing, and sale of construction materials and equipment and the provision of information and services related thereto;
- 4.Performance of contracts relating to the manufacture and sale of furniture and the provision of information and services related thereto;
- 5.Provision of information concerning products, services, various events and campaigns, membership services, and so on of the Company, Haseko Group companies, or their business partners;
- 6.Research and analysis of data, such as customers’ personal information, browsing histories, purchase histories, and behavioral histories, relating to the Company’s business, products handled, services, and so on to deliver advertisements, plan and develop products and services, improve the provision of services to customers, and otherwise provide services tailored to customers; and
- 7.Joint use with the persons specified in 2(1)(i), 2(2), and 2(3).
Note that in addition to the above, the Company may use customers’ cookie information, location information, browsing histories, and other personal data to make the services and advertisements provided to customers more suitable for individual customers.
2. Joint Use
The Company may jointly use personal data that it acquires with the companies specified below.
(1) Joint use with Haseko Group companies
| (i) Scope of parties engaged in joint use | Haseko Group companies. For details, see the following link. |
|---|---|
| (ii) Items of personal data subject to joint use | Of the personal information acquired by the Company, the following information deemed necessary for Haseko Group companies to carry out the purposes of use set forth below: name, address, telephone number, email address, purchasing history, other information obtained through transactions, browsing history on websites, social media, and so on, and behavioral history, etc. |
| (iii) Purposes of joint use by joint users |
|
| (iv) Person responsible for management of joint use | Satoshi Kumano, President and Representative Director HASEKO Corporation 2-32-1 Shiba, Minato-ku, Tokyo |
(2) Joint use of personal data on Kensetsu Site Series
The Company jointly uses personal data with MCD3 Inc., the provider of Kensetsu Site Series, a cloud-based service for the construction industry. See below for information concerning the items of personal data subject to joint use, the scope of parties jointly using the data, the purposes of use, and the person responsible for the management of joint use.
PDF file concerning joint use provided by MCD3 [PDF: 600KB]
(3) Joint use of personal data on the Construction Career Up System
The Company jointly uses personal data with the Construction Industry Promotion Fund on the Construction Career Up System. See below for information concerning the items of personal data subject to joint use, the scope of parties jointly using the data, the purposes of use, and the person responsible for the management of joint use.
3. Provision to Third Parties
Except when specified by laws and regulations, the Company does not provide personal data to third parties without obtaining the relevant individual’s prior consent.
4. Measures Implemented to Ensure the Secure Management of Personal Data in the Company’s Possession
(1) Formulation of fundamental policies
To ensure the appropriate handling of personal data, the Company has formulated fundamental policies regarding compliance with applicable laws, regulations, and guidelines, contacts for questions and complaints, and other matters.
(2) Establishment of rules regarding the handling of personal data
The Company has formulated internal rules regarding methods of handling during each stage including acquisition, use, retention, and deletion or disposal as well as the responsible persons, assigned personnel, and their duties
(3) Organizational security management measures
(i) A personal information manager has been appointed in each department and the personal information handled by each department has been clarified. In addition, the Company has established a system for reporting to personal information protection managers in cases where conduct in violation of the Act on the Protection of Personal Information or internal rules occurs or signs of such a violation are detected.
(ii) Internal audits of the management status of personal information are regularly conducted.
(4) Human security management measures
The Company ensures that employees understand the importance of protecting personal information and conducts ongoing and regular training and educational measures.
(5) Physical security management measures
(i) The Company separately and appropriately manages those areas where important information systems that handle personal information and so on are managed and other areas where personal information is handled.
(ii) The Company takes measures to prevent the theft, loss, and so on of equipment, electronic media, documents, and so on used to handle personal information and implements security measures so that personal information cannot easily be identified when moving such equipment, electronic media, and so on, including movement within an office.
(6) Technological security management measures
(i) The Company implements access controls to limit personnel with access to personal information and the scope of personal information databases and so on that they handle.
(ii) The Company has introduced mechanisms for protecting information systems used to handle personal data from unauthorized external access and malicious software.
(7) Understanding of the external environment
When personal data is handled in a foreign country, the Company takes necessary and appropriate measures to ensure the secure management of such personal data based on an understanding of the systems and so on relating to the protection of personal information in the relevant foreign country.
Fundamental Policy on the Appropriate Handling of Individual Numbers and Specific Personal Information
The Company strives to appropriately handle Individual Numbers and specific personal information in accordance with the following policy.
1. Compliance with Applicable Laws, Regulations, Guidelines, etc.
When handling individual numbers and specific personal information (collectively referred to as “Specific Personal Information etc.”), the Company complies with the Act on the Use of Numbers to Identify a Specific Individual and Administrative Procedures (the “My Number Act”), the Guidelines for Proper Handling of Specific Personal Information (Business Operator Edition), and the Act on the Protection of Personal Information.
2. Matters Relating to Security Management Measures
To prevent the leakage or loss of, or damage to, Specific Personal Information etc. and otherwise ensure the appropriate management of Individual Numbers, the Company has established and complies with the separate Individual Number and Specific Personal Information Handling Rules.
3. Continuous Improvement
The Company strives to continuously improve its handling of Specific Personal Information etc.
Established October 1, 2015
Satoshi Kumano, President and Representative Director
HASEKO Corporation
Handling of Individual Numbers and Specific Personal Information
1. Purposes of Use
The Company uses individual numbers and specific personal information (referred to as “Specific Personal Information etc.”) provided to it for the following purposes.
- 1.Specific Personal Information etc. of business partners
- Matters relating to administrative work for the preparation of payment records relating to real estate transactions
- Matters relating to administrative work for the preparation of payment records regarding remuneration, fees, contract money, and prizes
- 2.Specific Personal Information etc. of shareholders
- Matters relating to administrative work for the preparation of payment records relating to the distribution of dividends and surplus
Disclosure, Correction, etc. Suspension of Use, and Deletion of Personal Information
1. Procedures for Disclosure, etc.
If an individual requests disclosure of their own information, disclosure of records of provision to third parties, records of receipt of provision from third parties, or notification of the purposes of use (referred to as “Disclosure etc.”) with respect to personal data in the Company’s possession (referred to as “Retained Personal Data”) pertaining to the personal information (including specific personal information; the same applies hereinafter) of that individual, the Company shall, after confirming that the person making the request is the individual in question, provide Disclosure etc. of such Retained Personal Data without delay in accordance with applicable laws and regulations.
2. Procedures for Correction, etc.
If, in the case where Retained Personal Data is not factually correct, the individual in question requests correction, supplementation, or deletion (referred to as “Correction etc.”) of the Retained Personal Data, the Company shall, after confirming that the person making the request is the individual in question, correct, supplement, or delete the relevant Retained Personal Data in accordance with laws and regulations.
3. Suspension of Use, etc.
If an individual requests suspension of use, suspension of provision to third parties, or deletion (referred to as “Suspension of Use etc.”) of Retained Personal Data, the Company shall, in principle, after confirming that the person making the request is the individual in question and determining that the request is justified, perform such Suspension of Use etc. in accordance with applicable laws and regulations without delay. In the case of Suspension of Use etc. of part or all of Retained Personal Data, the Company may unfortunately be unable to provide services in accordance with the individual’s wishes. (Note that the Company may not be able to fulfill a request for Suspension of Use etc. of Retained Personal Information pursuant to applicable laws and regulations.)
4. How and Where to Submit Requests for Disclosure etc.
The Company shall accept requests specified in 1, 2, and 3 above (the requests specified in 1, 2, and 3 above are referred to as “Requests for Disclosure etc.”) from individuals in relation to Retained Personal Data by the procedure described below. Please note that the Company may be unable to fulfill Requests for Disclosure etc. not made in accordance with this procedure. Fill in the required information on the Request Form for Disclosure etc. of Personal Information specified by the Company (available on the Company’s website), enclose the required documents, and submit the request by mail to the office indicated below (you must pay the postage). After confirming, by the method specified below, that the person making the request is the person whom the information concerns (or their authorized agent), the Company shall respond by delivering a written document (if the request is made by the individual in question, an electromagnetic record shall be provided; however, in the case where provision of an electromagnetic record would require substantial cost or would otherwise be difficult, the Company shall deliver a written document). A fee of 1,000 yen (including consumption tax) is payable for each Disclosure etc. procedure.
| Where to submit | Personal Information Protection Office (Risk Management Department) Haseko Corporation 2-32-1 Shiba, Minato-ku, Tokyo 105-8507 |
|---|---|
| How to submit requests and method of confirming identity | Fill in the required information on the specified Request Form for Disclosure etc. of Personal Information [PDF: 274KB] and mail it, along with an identification document*1 and, in the case of an authorized agent, a document verifying the agent’s authority,*2 to the Personal Information Protection Office.
Payment account: If the Company approves the Request for Disclosure etc. specified in 1 above, information regarding the payment account will be provided separately at a later date. |
| Fee | 1,000 yen (including tax) per Request for Disclosure etc. The remittance fee shall be paid by the requesting individual. |
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Contact for Questions and Complaints Regarding Handling of Specific Personal Information etc. and Personal Information
- Please direct any complaints or inquiries regarding the Company’s handling of Specific Personal Information etc. and personal information to the contact point below.
Inquiries
- Contact:
- Personal Information Protection Office (Risk Management Department), Haseko Corporation
- Address:
- 2-32-1 Shiba, Minato-ku, Tokyo〒105-8507
- Telephone:
- +81-3-3456-5455
- Hours:
- Monday to Friday, 9 a.m. to 5 p.m.; excluding Saturdays, Sundays, national holidays, the year-and and New Year holidays, Golden Week, and the summer holiday period.